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What Does "Joining Process"​ Mean When Being Hired?

Joining Process Explained

The "joining process" refers to the steps involved in becoming an employee of a company. This process typically includes submitting a job application, participating in interviews, providing reference and background information, completing any necessary paperwork (e.g. offer letter, employment contract, tax forms, benefits enrolment), and completing any required training or orientation.


Steps of Joining Process

  • Submit job application: The candidate submits their resume, cover letter, and any other required documents to the company.

  • Interviews: The candidate may participate in one or multiple interviews with the hiring manager, HR representative, and/or other relevant personnel.

  • Reference checks: The company may contact the candidate's references to verify work history and job performance.

  • Background check: The company may conduct a background check to verify the candidate's criminal history and/or education.

  • Job offer: If the candidate is selected, the company will extend a job offer, which includes details such as the position, salary, benefits, and start date.

  • Paperwork: The candidate may need to complete and sign various forms such as offer letter, employment contract, tax forms, and benefits enrollment forms.

  • Orientation/training: The new employee may attend an orientation and/or training program to learn about the company culture, policies, and procedures, and to gain the necessary knowledge and skills to perform their job duties.

This is a general overview of the joining process and may vary depending on the company and the country where the job is located.


What Paperwork is Involved in Joining Process?

The joining process typically includes the following forms and documents:

Offer letter: A formal document that outlines the details of the job offer, such as the position, salary, benefits, and start date.

Employment of Appointment Letter: A document that outlines the terms and conditions of employment, including job responsibilities, reporting structure, and other details.

KYC (Know Your Customer) documents: Identity and address proof documents such as PAN card, passport, driving license, or voter ID card, among others.

PF (Provident Fund) enrolment forms: Forms to enroll in the Employee Provident Fund (EPF) and Employees' Pension Scheme (EPS), which are mandatory for employees earning up to INR 15,000 per month.

ESI (Employees’ State Insurance) enrollment forms: Forms to enroll in the Employees' State Insurance (ESI) Scheme, which is mandatory for employees earning up to INR 21,000 per month.

Bank account details: The employee's bank account information for direct deposit of salary.

Income Tax Declaration Form (Form 12B): A form to declare estimated taxable income for the financial year, which is used by the employer to calculate TDS (Tax Deducted at Source) to be withheld from the employee's salary.

This is a general overview of the paperwork involved in the joining process in India and may vary depending on the company and the specific laws and regulations in the state where the job is located. The new employee is responsible for completing and submitting the necessary forms and documents in a timely manner to ensure a smooth transition into their new role.


What Does Orientation/ Training Mean?

Orientation and training are two important components of the joining process that help new employees acclimate to their new role and the company culture.

Orientation: Orientation is a process that introduces new employees to the company, its policies, procedures, and culture. It typically includes a welcome session, a tour of the facilities, and a presentation on the company's history, mission, and values. The orientation also provides new employees with information on benefits, company policies, and any other relevant information.

Training: Training refers to the process of teaching new employees the skills and knowledge they need to perform their job duties effectively. The type of training provided may vary depending on the role and the company, but it may include hands-on training, online courses, classroom sessions, or mentorship programs. The goal of training is to ensure that new employees have the necessary skills and knowledge to perform their job responsibilities.

Both orientation and training are important components of the joining process as they help new employees feel comfortable and confident in their new role and contribute to the company's success. The length and format of orientation and training programs may vary depending on the company and the specific role.


Tomorrow’s Topic Will Be: What is Letter of Intent?


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